The Cure for Certified Mail Headaches — Online Postage
Even though the Internet is used increasingly for private correspondence, when sending important, sensitive documents, the security of postal mail is still the best choice. Even then, letting your mail carrier just leave important business documents in the mailbox is certainly not ideal in these security-minded times. The USPS’ Certified Mail service is there to keep important mailings out of unwanted hands.
What is USPS Certified Mail?
When you choose Certified Mail from the US Postal Service, you receive proof that an item was presented for mailing at a Post Office. It also comes with a tracking number for online delivery confirmation, and verification that the piece was indeed delivered. An additional service sends back a signed receipt confirming delivery.
However, going to your local Post Office and laboriously filling out and affixing the Certified Mail forms – if they even have them – is costly, time-consuming, labor-intensive and mind-numbingly tedious. And let’s face it, it’s time your office manager could put to more productive use for your company. Especially if you have a large-volume office, such as a law firm or medical practice, which needs to send out high numbers of certified packets each week. Adding Return Receipts to the mix adds even more time onto the mailing process. Then, after mailing, the chore still isn’t over. There’s the voluminous records-keeping for all of the different tracking numbers!
Why put up with the hassle and headache? Try the latest online postage software packages (such as Stamps.com or Endicia), which can do that tedious work for you!
Complete Certified Mail Forms in Seconds Using Software
With the PC Postage service, you can purchase the Certified Mail and Return Receipt forms in two easy-to-use formats: either as standalone adhesive labels or integrated into convenient “print all at once” envelopes. Either way, the online postage software will complete the necessary info in one simple step as you compose your envelope – then, either affix the label right to the envelope, or if using an integrated mailer, print the info right along with your postage. It’s that simple.
Further, all the tracking is automated by the online postage software. Need to know if your envelope has made it to its destination? You no longer have to dig around in a mountain of paperwork for the tracking number to plug into the USPS website – just go to the easy-to-locate records section of our software, and pull up the envelope in question. Right there, on your computer screen is the info you need. And as an added bonus when using Return Receipts, you can choose when using PC Postage between the traditional green USPS postcard or a paperless PDF receipt sent direct to your computer!
Next time you need to send a letter via Certified Mail, try using one of the online postage software solutions. Both Stamps.com and Endicia offer 4-week trials and you’ll find the software will do all the work for you!
Patrick Payne has been employed with Stamps.com since 2005, focusing his attention on postage solutions and small business productivity. Stamps.com is an online postage software that allows you to buy and print USPS-approved postage straight from your computer and printer.
Find out more about Certified Mail at http://www.stamps.com/usps/certified-mail/.